Events Intern
If interested, please apply through Handshake by uploading your resume, current fall 2019 class schedule and completing the application located on the bottom right margin of this page .
Email completed document to jkorr@towson.edu with "Events Intern Application" in the subject line.
This position is for the Fall 2019 and Spring 2020 semester and is open to BOTH Federal Work Study students and students without Federal Work Study.
Job Description:
Ongoing, mandatory training will be provided for all duties listed:
- Administrative : Provide administrative support to the Event Coordinator and Event Leads including; creation of name badges, prepping of marketing material, printing and copying of materials, organization of event-day items.
- Communication: Receive incoming calls and respond to inquiries about events/programs. Send out mass emails to employers to communicate day-of-event logistics involving parking, directions, schedule, etc. (professionalism/work ethic & oral/written communication)
- Handshake Management: Maintain and manage Handshake (jobs and events database management system); approve/decline event registrations, update registration status's, troubleshoot any employer/student registration problems, research status of employers to ensure correct registration option is selected (problem solving)
- Financial: Manage payment process through online invoice system and Handshake database; track pending and completed invoice and credit card payments, maintain weekly updates and inform Event Coordinator of changes, work with bursars office to process refunds
- Event Assistant: Serve as Day of Event Assistant; assist with event prep, set-up, clean-up as well as work during the duration of the event; attend event walk-throughs and event specific meetings leading up to and after the event, secure and manage student group volunteers, help assure that event runs smoothly and efficiently (leadership, teamwork, collaboration)
- Additional Duties: Meet weekly with Event Coordinator; discuss progress on event tasks, prep event specific documentation for meetings, participate in mid-semester and final evaluations, make suggestions for areas to improve efficiency of processes (meet with other Career Center staff as needed). Perform other duties as assigned.
- Professional Development: Participate in Professional Development Workshops once a month along with the rest of the Career Center student staff focused on various relevant topic
- Intern will also be tasked with completing one larger project related to their position/major (details of project will be discussed at the start of the internship)
Qualifications:
Required
- Minimum 3.0 cumulative GPA
- Available to work at least 10 hours per week
- Ability to commit to at least 2 semesters (Fall 2019 & Spring 2020)
- Excellent verbal and written communication skills (comfortable speaking on the phone with employers)
- Excellent customer service skills
- Organization and time management skills
- Ability to prioritize tasks and multi-task
- Ability to work effectively in an inclusive work environment (Global/Intercultural Fluency)
- Must be able to attend all team meetings/training and major events (Availability during late summer break for training (August 21st-23rd and some evenings).
Preferred
- Experience with excel and Microsoft Word (certification in excel preferred)
- Preference given to students with event planning experience
Any questions please email Jasmine Korr at jkorr@towson.edu